Delivery Note Template: Overview

A delivery note, also known as a packing list or waybill, is a crucial document used in logistics and supply chain management. It serves as a receipt for the shipment of goods from the seller to the buyer and contains detailed information about the items delivered. This template provides a structured format for creating a comprehensive delivery note.

1. Header Information

The header section of a delivery note should include the following details:

1. Company Logo and Name: Display the logo and name of the company or the seller.

2. Document Title: Clearly state that it is a delivery note.

3. Date: The date of the delivery.

4. Delivery Note Number: A unique identification number for the document.

5. Contact Information: Include the contact details of the seller, such as phone number, email, and address.

2. Shipper and Consignee Details

This section should contain the information about the parties involved in the transaction:

1. Shipper Information: Full name, address, contact details, and any other relevant information about the seller.

2. Consignee Information: Full name, address, contact details, and any other relevant information about the buyer or recipient.

3. Bill to Address: The address where the invoice should be sent.

4. Ship to Address: The address where the goods are to be delivered.

3. Delivery Details

This section outlines the specifics of the delivery:

1. Delivery Date and Time: The date and time when the delivery was made or is scheduled to be made.

2. Delivery Method: The mode of transportation used for the delivery (e.g., courier, truck, train).

3. Delivery Status: Indicate whether the delivery was successful, delayed, or any other relevant status.

4. Delivery Person: The name of the person who made the delivery.

5. Delivery Signature: A space for the consignee or their representative to sign, acknowledging receipt of the goods.

4. Item Details

The item details section provides a detailed list of the products delivered:

1. Item Description: A brief description of each item, including the product name, model number, or any other identifying information.

2. Quantity: The number of units of each item delivered.

3. Unit of Measure: The unit in which the quantity is measured (e.g., pieces, kilograms, liters).

4. Serial Number/Barcode: If applicable, include the serial number or barcode for each item.

5. Packing Information: Details about how the items were packed, such as the type of packaging used and the number of packages.

5. Special Instructions

This section is for any additional information or special instructions related to the delivery:

1. Handling Instructions: Any specific handling instructions for the goods (e.g., fragile, keep cool).

2. Delivery Instructions: Special instructions for the delivery person or consignee (e.g., delivery to reception, call before delivery).

3. Additional Notes: Any other relevant notes or comments.

6. Terms and Conditions

Include the terms and conditions of the delivery, which may include:

1. Payment Terms: Information about the payment due for the goods.

2. Warranty Information: Details about any warranties or guarantees provided with the goods.

3. Return Policy: Information about the return process, if applicable.

4. Dispute Resolution: How disputes should be resolved in case of any issues with the delivery.

7. Signatures and Approvals

The final section of the delivery note requires signatures and approvals:

1. Consignee Signature: The consignee or their representative signs to acknowledge receipt of the goods.

2. Delivery Person Signature: The delivery person signs to confirm the delivery was made.

3. Witness Signature: If required, a witness may sign to confirm the delivery.

4. Company Representative Signature: A representative of the seller signs to authorize the delivery.

By following this template, you can create a clear and comprehensive delivery note that ensures all necessary information is recorded and provides a record of the transaction.